Job Description

Job Description and Duties

Under the general direction of the Senior Environmental Scientist (Supervisory), the Office Technician (Typing) responsibilities include the clerical and technical support for all staff assigned to the Central Regional Office.

• Organize and maintain records of official microbiological, pathogen and compositional laboratory analyses of milk and milk products, and any associated compliance reports, in a timely and effective manner

• Organize and update dairy farm and processing plant information by independently researching the current status, including communications with Central regional staff

• Review and determine distribution and mail laboratory sample results to producer, plant, soft-serve, and retail establishments

• Organize and track on a spreadsheet program milk product plant and dairy farm inspection reports and official scores

• Independently create original correspondence, draft memoranda, letters, documents, and various reports for the Senior Environmental Scientist (Supervisory) and Environmental Scientists to dairies and milk processing plants regarding their status as permittees and licensees

Candidates may perform these essential functions with or without reasonable accommodation.

You will find additional information about the job in the .

Working Conditions

The duties of this position are primarily conducted indoors. The incumbent’s workstation is located in the Central Regional Office. The workstation is equipped with standard office equipment including a personal computer with various software programs.

The incumbent must follow CDFA, Division, and Branch employee health and safety policies.

Regular or recurring telework may occur as part of the incumbent’s ongoing regular schedule in accordance with CDFA’s Telework Policy. A complete list of working conditions can be found in the Duty Statement.

Special Requirements

• The position(s) require(s) the ability to type at a minimum speed as designated on the Class Specifications (link available in the additional documentation section). You must obtain a valid typing certificate confirming your ability to meet the minimum typing speed, prior to being hired. Additional information regarding acceptable typing tests is available at the CalCareers.ca.gov website.

A Statement of Qualifications (SOQ) is required and must be submitted with your Employment Application (STD. 678). Applications received without an appropriate SOQ based on the instructions below will be disqualified from this recruitment. Resumes, cover letters, and other documents will not be considered as a response to the SOQ. SOQ Instructions are below:

• Restate the questions prior to your response

• Include your name and the job control number

• Must be single-spaced, no more than two (2) pages, and size 11 Arial font

1. Describe your experience with data entry, specifically with excel, databases, and other software.

2. Describe a situation you have had with a difficult customer and how the situation was resolved.

3. This position requires a great deal of interaction with other staff and supervisors. How would you describe being a team player?

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

The incumbent must be able to establish and maintain an effective working relationship with those contacted during work, work well under pressure, and work independently in completing assigned work and meeting required deadlines.

Benefits

Benefit information can be found on the CalHR website and the CalPERS website.

Hard Copy Applications:

If you are dropping off or mailing in your application, please use the Examination/Employment Application, STD 678 Revised 6/2024 version.

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is optional. It may be included, but is not required.
• Statement of Qualifications -

  A completed Statement of Qualifications (SOQ) must be submitted with your State Application to be considered. The SOQ must follow the specifics as stated in the “Special Requirements” section.

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